FAQ's

FAQ's on Company Formation

How many directors are required for the incorporation of a Private Limited Company, Public Company and One Person company ?
 

For Private Company-> Minimum 2 Directors, Maximum 15 Directors

For Public Company -> Minimum 3 Directors, Maximum 15 Directors

For One Person Company-> Only 1 Director, Maximum 15 Directors

How many members are required for the incorporation of a Private Limited Company, Public Company and One Person company?

 

 

  • For Private Company -> Minimum 2 Members, Maximum 200 Members
  • For Public Company -> Minimum 3 Members, Maximum- No Limit
  • For One Person Company -> Only 1 Member
What is the minimum and Maximum authorized and paid up capital required for the incorporation of Company?

 

 

  • For Private Company -> Minimum – No Limit, Maximum No Limit
  • For Public Company -> Minimum –  5 Lacs, Maximum- No Limit
  • For One Person Company -> Minimum- No Limit
What are the Documents required for incorporation of a Company?
  • a) Proof of office address
  • b) Copy of utility bills
  • c) NOC for use premises for registered office of proposed Company from owner and person whose name mentioned in utility bill
  • d) Proof of identity as well as the residential address of subscribers
  • e) Proof of identity as well as the residential address of Directors
What is Registered office of the Company?

 

Registered office of the company is the place where all the communication regarding the  company is sent by the governmental departments.
What is RUN?

 

RUN Service is a simple service which is used for reserving the name for change of name of an existing company. The charges to avail RUN Service is Rs. 1000/- and maximum of two names can be applied.
What are the precautions to be taken while selecting the name of a proposed Company?

 

 

  • a) Proposed Name should not be identical or resemble to the name of an existing company/LLP
  • b) Proposed Name should not includes words which are registered under Trademark Act with a specific class(es)
  • c) Proposed Name indicates words Finance/Investment/Capital/ Holding/ Insurance etc whereas the proposed objects of the Company do not indicate such activities.
  • d) Objects mentioned in the form are vague and the TM cannot be ascertained. (E.g. manufacturing / development / producing of all type of goods etc.)
  • e) Name contain words viz Board, National, Commission etc as given in Rule 8B of the Companies (Incorporation) Rules, 2014 for which previous approval of the Central Government is required.
  • f) Application made with Restricted and Undesirable names (System may not allow filing of such applications)
  • g) Proposed name if resembles closely the popular or abbreviated description of an existing company or limited liability as per rule 8A(1)(h) of Companies (Incorporation) Fifth Amendment Rules,2019.
  • h) Previous approval of the Central Government has not been obtained and attached with application Where any word or expression which is likely to give the impression that the company is in any way connected with, or having the patronage of, the Government, or any local authority, corporation or body constituted by the any Government.
What is e Form Spice+?

 

Spice+ is a single web based integrated form divided into two parts i.e. Spice+ Part A and SPICE+ Part B where all the services in regards to company formation is provided. This form acts as a simple procedure for company formation and saves cost and time.
What is e Form Spice+ Part A?

 

Spice+ Part A represents the section for reservation of name for a new company. SPICe+ Part A can either be submitted individually for name reservation only with a fee of Rs. 1000/- wherein two names can be proposed or can be submitted together with SPICe+ Part B for both name reservation as well as incorporation and for availing other integrated services.
What all service are provided by e Form Spice+ Part B?

 

It offers following services:

 

  1. Incorporation of a company
  2. DIN Allotment
  3. PAN and TAN Allotment
  4. EPFO Registration
  5. ESIC Registration
  6. opening of bank Account of the Company
  7. GST Number (if Applied)
  8. Allotment of Shops and Establishment Registration Number (Only for Delhi Location).
What are the attachments for e Form Spice+?

 

The following documents are required to be enclosed:

 

For SPICe+:

  • a) Memorandum of Association
  • b) Articles of Association
  • c) Declaration by the first director(s) and subscriber(s) (Affidavit not required)
  • d) Proof of office address
  • e) Copy of utility bills
  • f) NOC for use premises for registered office of proposed Company from owner and person whose name mentioned in utility bill
  • g) Copy of certificate of incorporation of foreign body corporate (if any)
  • h) The interest of first director(s) in other entities
  • i) Consent of Nominee (INC–3)(Applicable for one person Company)
  • j) Proof of identity as well as the residential address of subscribers
  • k) Proof of identity as well as residential address of the nominee
  • l) Proof of identity and address of Applicant I,II,III (Subscriber or Director)
  • m) Declaration in Form No. INC – 14(Applicable for section 8 Company)
  • n) Declaration in Form No. INC – 15(Applicable for section 8 Company)
  • o) Optional attachments (if any)
What is the sequence of uploading linked forms to SPICe+?

 

Following is the sequence of uploading linked forms to SPICE +:

 

  • a) eMOA[if applicable]
  • b) eAOA [if applicable]
  • c) URC-1[if applicable]
  • d) AGILE-PRO [mandatory in all the cases]
  • e) INC-9 [if applicable].
What is the procedure and sequence of uploading linked and e forms with SPICe+?

 

Following is the sequence of uploading linked forms to SPICE +:

 

  • a) eMOA[if applicable]
  • b) eAOA [if applicable]
  • c) URC-1[if applicable]
  • d) AGILE-PRO (mandatory in all the cases)
  • e) INC-9[if applicable].
What is the procedure for affixation of Digital signatures after filling the SPICe+ ?

 

Once the SPICe+ is filled completely, the same have to be converted into pdf format, for affixing DSCs. Thereafter all digitally signed applications can be uploaded along with the linked forms.
What are points to be checked and considered before uploading/submitting SPICe+ form?

 

The version of the PDF should be latest.

 

  1. The version of the PDF should be latest.
  2. Form is digitally signed by the director as well as the Professional.
  3. Digital signatures are validated and the same should be registered on MCA Portal under the specified category.
  4. The directors are not disqualified under any provision of the Companies Act, 2013.
  5. Size of the documents attached are within the prescribed limit.
  6. Documents attached are legible and clear.
  7. Signature are not copy pasted in any of the documents attached
Can SPICe+ is allowed to changed and modified after generating pdf and affixing DSCs?

 

Yes, Changes/modifications to SPICe+(even after generating pdf and affixing DSCs), can be made up to five times by editing the same web form application which has been saved, generating the updated pdf affixing DSCs and uploading the s
Is it mandatory for every subscriber and/or director to obtain DSC at the time of incorporation?

 

Yes, it shall be mandatory for each one of them to obtain a DSC.
How is INC9 generated or formed?

 

INC-9 shall be auto-generated in pdf format and would have to be submitted only in electronic form in all cases, except where:

(i) Total number of subscribers and/or directors is greater than 20 and/or

(ii) Any such subscribers and/or directors haven either DIN nor PAN.

What is Agile Pro Form?

 

AGILE-PRO-S is  a form for applying Goods and Service Tax Identification Number (GSTIN), Employee State Insurance Corporation (ESIC), Employees’ Provident Fund Organisation (EPFO) Registration, Opening of Bank Account and Shops and Establishment Registration Number.
 
What is the Fees submitted with MCA for SPICe+?

 

The Fees for incorporation of   Company depends upon Authorised Share Capital of Company. Stamp duty rates will be different for different states. Applicant shall note that if Company attempts to first reserve the name of the proposed company by separately filing SPICe+part A for name approval then INR 1000/- shall be charged for name reservation Also for PAN-Rs.66/- and TAN-Rs.65/-becomes payable.
How PAN &TAN is allotted after incorporation of a Company?

 

On approval of SPICe+ forms, the Certificate of Incorporation (Col) is issued with PAN as allotted by the Income Tax Department. An electronic mail with Certificate of Incorporation (Col) as an attachment along with PAN and TAN is also sent. Further PAN card shall be issued by the Income Tax Department.
How can the forms be successfully uploaded with no prescrutiny error?

 

For successful resubmission of forms, all the linked forms to SPICe+ are regenerated everytime even though no changes are made in such web-forms.
What is the maximum upload size of SPICe+ forms?

 

Maximum size of attachment in SPICe+ is 10 MB for each of the PDF form.
How many re-submission are allowed in Spice+ Forms?

 

Two re-submission are allowed to rectify the defects.

FAQ's on LLP Formation

What is the process of formation of a Limited Liability Partnership (LLP)?

 

The first step to incorporate Limited liability partnership (LLP) is reservation of name. Form 1,has to be filed for reservation of the name of a LLP business.

After reservation of a name, user has to file Form Fillip  for incorporating a new Limited Liability Partnership (LLP).

This Form Fillip contains the details of LLP proposed to be incorporated, partners’/ designated partners’ details and consent of the partners/ designated partners to act as partners/ designated partners.

LLP Agreement: Execution of LLP Agreement is mandatory as per Section 23 of the Act. LLP Agreement is required to be filed with the registrar in Form 3 within 30 days of incorporation of LLP.

List out the basic requirements to form LLP?

 

Designated partner identification number (DPIN / DIN) has to be obtained along with Digital Signatures.
Is it possible to convert an existing partnership firm into LLP?

 

Yes, an existing partnership firm can be converted into LLP by filing Form 17 and Form Fillip.
Is it possible to convert a Company into LLP?

 

Yes, an existing company can be converted into LLP by filing Form 18 and Form Fillip.
Is it possible to convert a Listed Company into LLP?

 

No, only a Private limited Company and Unlisted Public Company can be converted into LLP.
Whether name of LLP can end with words like “PVT Limited or “Limited”?

 

No, name of the LLP shall end with either ‘Limited Liability Partnership’ or ‘LLP’. Word ‘limited’ shall be allowed in name only within ‘Limited Liability Partnership’.
State the validity period for approved name in LLP?

 

The approved name of LLP shall be valid for a period of 3 months from the date of approval. If the proposed LLP is not incorporated within such period, the name shall be lapsed and will be available for other applicant/ LLP. Please note that there shall not be any provision for renewal of the name.
Mention the requirement to become a Designated Partner of LLP?

 

There shall be atleast two Designated Partners, who shall be individuals and at least one of the Designated Partner shall be a resident of India.
In case of a LLP in which all the partners are bodies corporate or in which one or more partners are individuals and bodies corporate, at least two individuals who are partners of such LLP or nominees of such bodies corporate shall act as designated partners.
 
What are the annul requirements of LLP?

What are the annul requirements of LLP?

Form 8 (Statement of Account & Solvency) and Form 11 (Annual Return) annually. The ‘Annual Return’ is required to be filed within 60 days of close of the financial year and ‘Statement of Accounts & Solvency’ shall be filed within 30 days from the end of six months of the financial year to which it relates. Every LLP has to maintain uniform financial year ending on 31st March of a year.
What is the audit requirement of LLP?

 

Every LLP in India, whose annual turnover exceeds Rs. 40 Lakhs or the total contribution of its partners gets above the limit of Rs. 25Lakhs, is required to get its accounts audited every financial year.
How can a partner update the details about change in his name or address?

 

The change has to be intimated within fifteen days of such change. The LLP, in turn, would be under obligation to file such details with the Registrar within thirty days of such change in Form 4.
State the difference between LLP and general partnership?

 

A Limited Liability Partnership is a legal entity separate from its partners and therefore, offers limited liability to its partners whereby any debts and obligations of the LLP will be borne by the assets of the LLP. In the case of a conventional partnership, the partners are jointly and severally liable for each debt and obligation of the partnership firm.
Can a LLP carry on Multiple Business Activities?

 

Yes, a Limited Liability Partnership registered in India can carry on more than one business. The activities must be related or in the same field itself. Unrelated activities such as Interior Designing and Legal consultancy cannot be carried under same LLP. The business activities are mentioned in the agreement and must be approved from RoC.
Can LLP be registered for Non profitable activities?

 

No, one of the essential requirements for setting up LLP is ‘carrying on a lawful business with a view to profit’. Therefore, LLP cannot be incorporated for undertaking “Not-For-Profit” activities.
Can a foreign LLP carry on their business in India?

 

Yes, by filing Form 27 which will give the particulars of incorporation of foreign LLP, details of DPs/ partners of that foreign LLP and details of atleast two authorised representatives for complying with regulation of LLP act.
What is the procedure for reservation and renewal of name by foreign LLP?

 

Foreign LLP can reserve and renew the name by filing Form 25. The name will be reserved for 3 Years and an application for renewal shall be filed before 3 years only.

FAQ's on Liaison Office

What is a liaison office in India in context of a foreign entity?

 

In India, a liaison office is a type of office that can be set up by a foreign entity to undertake liaison activities on behalf of the parent company outside India. The primary objective of a liaison office is to promote the parent company’s business interests, act as a communication channel between the parent company and Indian companies, and facilitate technical/financial collaboration between Indian companies and the parent company. Some of the activities that a liaison office can undertake in India include gathering information about the Indian market, exploring business opportunities, providing information about the parent company’s products/services, promoting trade and commerce, and acting as a representative office for the parent company.

However, a liaison office is not allowed to carry out any commercial, industrial, or trading activity in India, earn income, or enter into any contract on behalf of the parent company. It can only incur expenses related to its functioning and must be financed by the parent company.

Which entities are allowed to establish (set-up) Liaison Office (LO) in India?

 

A Liaison Office (LO) in India can be established by any foreign company that intends to explore business opportunities in India or wants to represent its parent/group company in India. This may include companies engaged in manufacturing, trading, technology transfer, or providing professional or consultancy services.
However, entities from Pakistan, Bangladesh, Sri Lanka, Afghanistan, Iran, China, Nepal and Bhutan are in general not permitted to open Liaison Office (with certain exceptions) in India.
Entities criteria to establish Liaison Office (LO) in India?

 

 

  • The entity must be a legally recognized entity in its home country.
  • The foreign entity must have in the home country, profit making track record during the immediately preceding three financial years.
  • The foreign entity should have a net worth of not less than USD 50,000 or its equivalent in the immediately preceding year, attested by their auditors.
  • The company must have a clear business objective of establishing a liaison office in India.
Entities criteria to establish Liaison Office (LO) in India?
 

 

  • The entity must be a legally recognized entity in its home country.
  • The foreign entity must have in the home country, profit making track record during the immediately preceding three financial years.
  • The foreign entity should have a net worth of not less than USD 50,000 or its equivalent in the immediately preceding year, attested by their auditors.
  • The company must have a clear business objective of establishing a liaison office in India.
  • The name must be similar to that of the foreign parent company. In addition, a new approval is needed for each new liaison office from the Reserve Bank of India with complete justification.
  • The parent company provides financial aid to all the operations of the liaison office since the liaison office is not allowed to earn any income in India.
What are the activities a Liaison office is allowed to undertake or what is the purpose of setting up a Liaison Office by a foreign entity?

 

The proposed activities of the Liaison Office must be limited to:

 

  • Representing the parent company/group companies in India.
  • Promoting export/import from/to India.
  • Promoting technical/financial collaborations between parent/group companies and companies in India.
  • Acting as a communication channel between the parent company and Indian companies.
What activities are not permitted or prohibited to the Liaison office in India?

 

The following activities are prohibited by Reserve Bank of India (RBI) for a liaison office in India:

 

  • The Liaison Office cannot undertake any commercial or industrial activity, nor can it earn any income in India.
  • It is not allowed to advertise and solicit customers.
  • It is not allowed to make any investment in India.
  • It is not allowed to purchase any immovable property like land or office.
  • It cannot borrow or lend money.

 

 

 

The Liaison Office must be registered with the Reserve Bank of India (RBI) and obtain the necessary approvals from other regulatory authorities, such as the Registrar of Companies (ROC) and the Ministry of Home Affairs. Based on FEMA Regulations, the honourable Supreme Court of India thorough its various rulings has identified following requirements for a liaison office:

 

  • Its name should be same as that of the parent company, which allows the potential customers and vendors to relate it with the brand.
  • The Liaison Office must appoint an authorized representative who is a resident of India to act as a liaison between the office and the regulatory authorities.
  • The Liaison Office must maintain proper books of accounts and submit regular reports to the RBI.
  • The Liaison Office must also comply with all applicable laws and regulations in India, including tax and labour laws.
  • The governing body of the liaison office is the RBI, which typically gives approval for opening of Liaison Office for 3 years, which can be renewed later.
  • It should maintain a QA22C account with the Authorised Dealer (AD) Bank, which is a special account that allows only cash inflows from a foreign country.
  • All the expenses of a Liaison office have to be met by its Head office i.e., parent foreign company.
  • Considering that the liaison office is not allowed to make any investment and business operation in India, it is also not subject to taxation. However, if it earns profit in violation of law, the Income tax authorities have the right to impose income tax on the liaison office.
What are the compliance to be met by Liaison office after the establishment?

 

After the liaison office is established in India, it is required to adhere to certain compliances as per the guidelines of the RBI, such as:

 

  • The liaison office must file with RBI an Annual Activity Certificate (AAC) obtained from a Chartered Accountant within 6 months from the due date of finalisation of Balance-Sheet. The AAC is used by the RBI to verify if the liaison office is functioning within its boundaries.
  • A copy of AAC should also be submitted to the Directorate General of Income Tax (International Taxation), New Delhi.
  • As per the RBI guideline, a liaison office is allowed to have only one account in India, however if it wishes to open more than one, then it need to obtain prior permission of the RBI through its AD, along with the reason for doing so.
  • A liaison office can be upgraded to a Branch office structure only if its bank account is upgraded or re-designated as a Branch Office account. In this case, a new PAN card is not required.
What are the routes for establishment of LO in India?

 

 

  1. Reserve Bank Route — Where principal business of the foreign entity falls under sectors where 100 per cent foreign direct investment (FDI) under automatic rout is permissible.
  2. Government Route — Where principal business of the foreign entity falls under the sectors where 100 per cent FDI under automatic route is not permissible. Applications falling under this category are considered by the Reserve Bank, in consultation with the Government of India, Ministry of Finance.
What is the Income Tax Rate for a Liaison Office of a foreign company?

 

Liaison offices (LOs) of foreign companies in India are not permitted to undertake any commercial or revenue-generating activities, and they are not allowed to earn any income. As a result, liaison offices are not subject to income tax in India.
Can Liaison offices (LOs) in India of a foreign entity be considered as a Permanent Establishment (PE) for income tax purposes?

 

As per the Indian Income Tax Act, a permanent establishment refers to a fixed place of business through which an enterprise carries on its business in whole or in part. The term “fixed place of business” typically refers to a physical location such as an office, a factory, or a warehouse. Liaison offices (LOs) in India of a foreign entity are generally not considered as a permanent establishment (PE) for tax purposes, provided that the LO is only engaged in activities that are considered preparatory or auxiliary in nature.

 

However, if an LO in India is engaged in activities that go beyond preparatory or auxiliary activities, it may be considered a PE for tax purposes. For instance, if an LO in India is engaged in activities that generate revenue, such as negotiating contracts or concluding business deals, it may be considered a PE in India. In such cases, the foreign entity may be subject to income tax in India on the income attributable to the PE, based on the provisions of the Indian Income Tax Act and any applicable Double Taxation Avoidance Agreement (DTAA) between India and the foreign entity’s country of origin.

Whether a liaison office need to obtain Permanent Account Number (PAN) in India?

 

Yes, as per the regulations of the Reserve Bank of India (RBI), a foreign entity that has established an LO in India must obtain a PAN from the Income Tax Department within three months of the LO’s establishment.

 

It is important for foreign entities with LOs in India to comply with the regulations of the RBI and the Income Tax Department and obtain a PAN in a timely manner. Failure to obtain a PAN or comply with other applicable regulations may result in penalties or other adverse consequences.

What details are submitted in Annual Activity Certificate (AAC)?

What details are submitted in Annual Activity Certificate (AAC)?

The AAC must include the following details:

 

  • Details of the activities undertaken by the LO during the financial year.
  • The number of employees working for the LO in India.
  • Details of any remittances received from the parent company during the financial year.
  • Details of any expenses incurred by the LO in India during the financial year.
  • A declaration that the LO has complied with all applicable laws and regulations in India.
What are the post incorporation requirements of Liaison Office?

 

The Liaison office will be allotted Unique identification Number (UIN) (www.rbi.org.in/scripts/Fema.aspx) after which the AR of Liaison office would apply for the PAN card with the Income Tax Authorities.

 

The Liaison office shall obtain TAN along with PAN from the Income Tax Authorities, open the bank account on setting up the offices in India and report the same in Annual Activity Certificate

To whom the submission of documents needs to be done?

 

All the documents translated in English language (if not already in English) and notarised either by Public Notary or Indian Embassy need to be submitted to RBI through Authorised Dealer-1 (AD-1).

 

What are the post incorporation requirements of Liaison Office?

 

The Liaison office will be allotted Unique identification Number (UIN) (www.rbi.org.in/scripts/Fema.aspx) after which the AR of Liaison office would apply for the PAN card with the Income Tax Authorities.

 

The Liaison office shall obtain TAN along with PAN from the Income Tax Authorities, open the bank account on setting up the offices in India and report the same in Annual Activity Certificate.

Do Liaison Office mandates to file ITR?

 

As per section 139 every person shall file a Returns of Income (RoI).

 

Person as per section 2(31) includes company and as per section 2(17) company includes foreign company having presence in India.  However, Liaison office (‘LO’) does not have a presence in India (refer the country DTAA which your company is in existence normally Liaison offices are not considered to have presence in India. Hence, there is NO need to file RoI.

However, there are certain other compliances which I have briefed below check whether you have complied this:

  • A LO is required to file an Annual Activity Certificate (‘AAC’) with the Reserve Bank of India. The filing of the AAC is consequent to the financial year end adopted by the LO.
  • Annual Information Statement in Form 49C – As per Section 285 of the Indian Income Tax Act, 1961 (‘the Act’), introduced with effect from June 2011, a LO is required to file an Annual Information Statement in Form 49C with the India tax authorities within 60 days of the end of the financial year.
  • It is pertinent to note that in Form 49C the LO has to mention date of submission of AAC.
  • Central Board of Direct Taxes (India) has issued an instruction in connection with the subject. As per the instruction, the due date for filing of Form 49C (Annual Information Statement) by the Liaison Office has been extended till 30 September 2012 instead of 30 May 2012 proposed earlier.  This is due to the fact that the electronic filing of Form 49C has not been made operational till date.  Additionally, as per the instruction, the filing of Form 49C for tax year 2011-12 is now required to be done in physical form (i.e., paper mode) instead of electronic filing.
Residential Status of Liaison Office in India?

 

Residential Status of Liaison Office in India:-

 

Under FEMA, 1999-Section 4(3)- The term ‘person resident in India’ means the following entities: AN office, branch or agency in India owned or controlled by a person resident outside India.

Under Income Tax Act, 1961

What is QA22C account in case of Liaison Office?

 

With the introduction of Foreign Exchange Management Act, 1999, the accounts opened by foreign nationals who are resident in India are treated as resident accounts. Such accounts are at par with other resident Rupee accounts.
Under Companies Act, 2013, how to define Liaison Office?

 

The branch, liaison and project office falls under the ambit of a “foreign company” in terms of the provisions of the Companies Act, 2013 (“Act”). Once an entity falls under the definition of foreign company, it is required to comply with the provisions as applicable to the foreign company under the Act including procuring the requisite registrations under the Act, filing of the financial statement and annual return prepared in accordance with the provisions of the Act.

 

The Act defines the term “foreign company” as “any company or body corporate incorporated outside India which has a place of business in India whether by itself or through an agent, physically or through electronic mode; and conducts any business activity in India in any other manner”.  In order to be considered a “foreign company”, foreign entity has to fulfil both the criteria i.e. have a presence in India whether physical or electronic and conduct business activity in India.

Regulatory approvals (other than RBI) required for Liaison Office?

 

 

  • If any foreign bank wants to open a LO in India, it has to obtain approval from the Department of Banking Regulation (DBR), RBI.
  • Foreign Insurance Companies can set up liaison offices in India after obtaining approval from Insurance Regulatory and Development Authority (IRDA).
  • In other cases, approval under FEMA is required from RBI for setting up of a Liaison Office in India.
What is Letter of Comfort?

 

In case an applicant while setting up of Liaison Office is not financially sound and is a subsidiary of another company may submit a Letter of Comfort (LOC) from its parent company, subject to the condition that the parent company satisfies the prescribed criteria for net worth and profit.

 

Form FC-1?

 

A foreign company shall file the particulars of the principal business in eform FC-1 within 30 days of establishment of place of business in India alongwith the required documents to RoC, Delhi. The Registrar of the corresponding state shall have access to these documents filed with RoC , Delhi. [eForm No as per Companies Act, 2013-Form 44].

 

The Foreign company is required to obtain a Certificate of Establishment of place of business (E-Form FC-1) in India from the ROC. The jurisdictional ROC will allot Corporate Identity Number (CIN) to such company.

Form FC1 Help.pdf

Form FNC-1?

 

Application for permission under Section 28 of Foreign Exchange Regulation Act. 1973 to act or accept appointment as agent in India for any person or company.

 

For more information the attached file is there to help:-

83311FNC1.doc

How to close a Liaison Office of a Foreign Company in India?

 

Activity for closure Liaison Office of a foreign company in India

 

  • Overseas firms should conduct a formal due diligence process to evaluate the expectations and limitations of the Indian Associates to check the validity of the partner’s business operations, to review the validity of the documents produced by the prospective partners, and to evaluate any risk factors associated with the potential partners.
  • Generally the Liaison Office license is given for 3 years, if at any time the Company plans to close the Liaison office to setup in India it shall file the necessary documents with the Authorized Dealer, and the application for the closure shall be forwarded by the Authorized Dealer.
  • Copy of the Reserve Bank’s permission/ approval from the sectorial regulator(s) for establishing the Liaison Office.
  • Auditor’s Certificate- i) indicating the manner in which the remittable amount has been arrived at and supported by a statement of assets and liabilities of the applicant, and indicating the manner of disposable of assets, ii) confirming that all the liabilities in India including the arrears of gratuity and other benefits to employees, etc., of the office have been either fully met or adequately provided for, and iii) confirming that no income accruing from source outside India (including proceeds of exports) has remained un-repatriated to India.
  • No-Objection/ tax Clearance Certificate from Income Tax Authority for the remittance/s.
  • Confirmation from the applicant/parent company that no legal proceedings in any court in India are pending and there is no legal impediment to the remittance
  • A report from the RoC regarding the compliance with the provisions of the Companies Act, 1956, in case of winding up of India.
  • Any other document/s, specified by the Reserve Bank while granting approval

FAQs: Forensic Audit

What is a forensic audit?

 

A forensic audit is an in-depth examination and analysis of financial and other business records to detect and investigate potential fraud, embezzlement, misappropriation, financial mismanagement, or other irregularities and financial crimes.
Who conducts forensic audits?

 

It is typically conducted by a team of forensic accountants, who have specialized training and experience in investigating financial fraud and other white-collar crimes and use specialized investigative techniques and tools to identify any irregularities, inconsistencies or potential fraud in financial statements or accounting records.
What are some reasons or circumstances when a forensic audit is insisted upon?

 

Forensic audits are usually ordered by regulatory authorities, such as the Securities and Exchange Board of India (SEBI), the Reserve Bank of India (RBI), or the Ministry of Corporate Affairs (MCA), in response to complaints or suspicions of financial wrongdoing. Besides this the management of a company may also require a forensic audit if they suspect fraud or other financial irregularities within the company, or if they want to ensure that their financial practices are compliant with regulations and best practices.
What are some common techniques used in a forensic audit?

 

 

There are several techniques and methodologies used in a forensic audit to uncover financial fraud and mismanagement. Some common techniques used in a forensic audit include:

  • Reviewing financial statements,
  • Conducting forensic data analysis,
  • Analysing transaction data,
  • Reconstructing financial transactions and activities,
  • interviewing employees and stakeholders,
  • Fraud risk assessment,
  • Experts’ opinion etc.

These techniques are used in combination to provide a comprehensive and detailed analysis of a company’s financial records and transactions, and to identify any fraudulent activity or financial irregularities.

How long does a forensic audit typically take?

 

The duration of a forensic audit can vary depending on the scope of the audit, the size of the organization, the complexity of the financial transactions being investigated, and the availability of relevant documents and information. The length of the forensic audit can also be affected by external factors, such as legal proceedings or regulatory requirements. Some forensic audits may take weeks or months or even years to complete.
What are some potential outcomes of a forensic audit?
 

 

If a forensic audit uncovers evidence of financial fraud or other irregularities, the outcome may include legal action against those responsible, changes to company policies and procedures to prevent future incidents, or the recovery of lost funds. In some cases, a forensic audit may also result in increased transparency and trust in the company’s financial practices.
How can a forensic audit help an organisation?
 

 

 

A forensic audit can help an organization in several ways, including:

  • Identify Fraud: A forensic audit can help identify instances of fraud or financial mismanagement within an organization. By examining financial records and transactions, a forensic auditor can uncover irregularities, inconsistencies, and other signs of fraudulent activity.
  • Preserve Evidence: A forensic audit can help preserve evidence of financial wrongdoing. By documenting financial records and transactions, a forensic auditor can provide evidence that may be used in legal proceedings or regulatory investigations.
  • Improve Internal Controls: A forensic audit can help identify weaknesses in an organization’s internal controls and policies. By examining how financial transactions are processed and monitored, a forensic auditor can provide recommendations for improving the organization’s internal controls and reducing the risk of future financial fraud.
  • Restore Stakeholder Confidence: A forensic audit can help restore stakeholder confidence in an organization. By demonstrating a commitment to transparency and accountability, an organization can reassure stakeholders that it is taking steps to prevent and detect financial fraud.
  • Mitigate Legal and Financial Risks: A forensic audit can help mitigate legal and financial risks associated with financial fraud. By identifying and addressing instances of financial fraud, an organization can avoid potential fines, penalties, and reputational damage.
What does Forensic Audit involves?

 

Forensic audits require accounting and auditing procedures and expert knowledge about the legal framework of such an audit. The process of forensic audit involves planning, data collection, data analysis, interviews of employees and stakeholders, investigation and reporting. Forensic audits could also cover situations that do not include financial fraud, such as disputes related to bankruptcy filings, business closures, and divorces.
What is the relevance of Forensic Audit in the current time?

 

The relevance of forensic audits in current times is significant, especially given the increasing prevalence of financial fraud and white-collar crime. With the widespread use of technology and electronic transactions, financial fraud has become more sophisticated and difficult to detect. This has made forensic audits more important than ever before. Some of the reasons why forensic audits are relevant in current times:

 

  • Prevent Financial Fraud: Forensic audits can help prevent financial fraud by identifying weaknesses in an organization’s internal controls and providing recommendations to strengthen them.
  • Early Detection of Fraud: Forensic audits can help detect financial fraud at an early stage, which can prevent it from escalating and causing greater financial damage to an organization.
  • Compliance with Regulatory Requirements: Forensic audits are often required by regulatory bodies, such as the Securities and Exchange Board of India (SEBI), the Reserve Bank of India (RBI), or the Ministry of Corporate Affairs (MCA), to ensure compliance with regulatory requirements.
  • Protection of Stakeholder Interests: Forensic audits help protect the interests of stakeholders, including shareholders, investors, and employees, by ensuring that financial records and transactions are accurate and transparent.
  • Reputation Management: Forensic audits can help maintain an organization’s reputation by demonstrating a commitment to transparency and accountability.
  • Legal Proceedings: Forensic audits provide evidence that may be used in legal proceedings to recover losses caused by financial fraud or to pursue legal action against those responsible for the fraud.
Is the process of Forensic Audit similar to a regular financial audit?

 

While there may be some similarities in the process of forensic audit and regular audit, the two processes are generally quite different due to their very nature and object. Where regular audit is meant to assure that financial statements reflect true and fair view the forensic audit is directed to detect and investigate potential fraud, embezzlement, misappropriation, financial mismanagement, or other irregularities and financial crimes.
Are there any laws and regulations having any bearing with forensic audit?

 

Some of the regulations having bearing with forensic audit includes:

 

  • Sections-235 & 237 of the Companies Act, 2013
  • Provisions applicable to sick Industrial Companies under Companies Act, 2013
  • Penalties given under the Income Tax Act, 1961 for tax evasions
  • Prevention of Money laundering Act, 2002
  • SEBI Act, 1992-(Regulation 11C)
  • The Companies (Auditor’s Report) Order, 2003
  • Section 43 and 44 of the Information Technology (IT) Act, 2000
  • The penalty under the Prevention of Corruption Act, 1988 (PC Act)
  • Provisions of Indian Penal Code including: –
    • Section 168 of the IPC- Public servant unlawfully engaging in trade.
    • Section 171B- Bribery, read with Section 7 of the PC Act
    • Section 403- Dishonest Misappropriation of property
    • Section 405- Criminal Breach of Trust
    • Section 417- Cheating
    • Section 463- Forgery
    • Section 477- Falsification of Accounts

 

Section 211 of the Companies Act, 2013, empowers the Central Government to establish an office called Serious Fraud Investigation Office (SFIO) to investigate frauds relating to companies. No other investigating agency shall proceed with investigation in a case in respect of any offence under the Act, once the case has been assigned to SFIO.
Is the concept of Forensic Audit is new to Indian market?

 

The concept of Forensic audit practices have evolved significantly over the last 10-15 years as India had witnessed financial frauds which affected the golden growth of India’s economy.

 

The team of Deloitte Forensic (India) Pointed out the need of the same and added that “earlier the investigations were restricted to books and records but now there is a significant element of intelligence gathering”.  Corporate Frauds which have forced the enforcement of forensic adit in recent times are PNB Scam, Dena Bank & Oriental Bank of Commerce Fraud, Vijay Mallya, Sahara Group Scam, Satyam Computers, Saradha Chit Fund, Ketan Parekh Scam etc.

What is Red Flag in Forensic Audit?

 

Red flags are nothing but symptoms or indicator of situation of fraud, white collar crime and something detrimental to the interest of the organization.

 

  1. A red flag is a set of circumstances that are unusual in nature or vary from the normal activity.
  2. It is a signal that something is out of the ordinary and may need to be investigated further.
What is Green Flag in Forensic Audit?

 

The signals lead to a greater sense of assurance and comfort in a scenario which may be potentially infused with fraud. These signals are referred as ‘green flags’. These are helpful in identifying unusual signs or inconsistencies, but apparently harmless or perhaps even helpful.
Is Forensic Audit also applies to Information and Communication Technology?

 

Cyber Forensics is applicable to the Cyber Crime or Digital Crime in accordance with International Guidance to Cyber Forensics Law.
How is Forensic Audit different from Statutory Audit?

 

The differences between Forensic Audit and Statutory Audit are tabulated below:

 

Sl. No.BasisStatutory AuditForensic Audit
1ObjectiveTo provide an opinion on the financial statements of an organization as to its ‘true & fair’ presentationTo investigate financial transactions to determine whether any fraud has actually taken place and collect evidence that may be used in legal proceedings
2ScopeLimited to the financial statements of an organizationBroader than regular audit and may include an examination of financial records, interviews with employees, and a review of internal controls
3Technique‘Substantive’ and ‘Compliance’ proceduresAnalysis of past trend and substantive or ‘in depth’ checking of selected transactions are done.
4Methodologyfollows generally accepted accounting principles (GAAP) and auditing standardsfollows investigative procedures and may require specialized skills, such as forensic accounting, computer forensics, and legal expertise.
5TimingTypically conducted annually or quarterlyConducted when there is suspicion of financial fraud or wrongdoing
6PeriodNormally all transactions for the particular accounting period are considered.There are no such limitations while conducting forensic audit and accounts may be examined in detail from the beginning.
7Management RepresentationAuditor relies on the management certificate/ representation of managementIndependent verification of suspected/selected items carried out.
8Off Balance-sheet items (like contracts etc.)Used to vouch the arithmetic accuracy & compliance with proceduresRegularity and propriety of these transactions/contracts are examined.
9Adverse findings, if anyNegative opinion or Qualified opinion is expressed with/ without quantification.The auditor aims at legal determination of fraud and also naming persons behind such frauds.
10Reportingresults in an opinion on the financial statements of an organizationresults in a report that provides evidence of financial fraud or wrongdoing.
11Audiencetypically the management, shareholders, and regulatory bodiesmay include law enforcement agencies, attorneys, and the courts

FAQs: INTERNAL AUDIT

What is internal audit?

 

As defined in scope of the Standards on Internal Audit, Internal audit means “An independent management function, which involves a continuous and critical appraisal of the functioning of an entity with a view to suggest improvements thereto and add value to and strengthen the overall governance mechanism of the entity, including the entity’s strategic risk management and internal control system”.
What is the purpose of internal audit?

 

The purpose of internal audit is to provide independent and objective assurance to the organization’s management and board of directors that its governance, risk management, and internal control processes are operating effectively and efficiently.
What are the benefits of internal audit?

 

Internal audit provides several benefits, including identifying areas of risk and making recommendations for improving operations, enhancing compliance with laws and regulations, and providing assurance to stakeholders that the organization is operating effectively.
Who performs internal audits?

 

Internal audit can be performed by internal auditors who are employees of the organization or by an external auditor who is engaged by the organization for the purpose and who have expertise in audit techniques, risk management, and internal control.
Is their any difference between internal audit and external audit?

 

Internal audit may be performed by employees within the organization or an independent auditor, whereas external audit is performed by an independent auditor outside of the organization. External audit provides an opinion on the accuracy and completeness of an organization’s financial statements, while internal audit provides assurance on the effectiveness and efficiency of an organization’s operations. Some of the main differences between internal and external audits are:

 

  • Purpose: The purpose of an internal audit is to evaluate and improve the organization’s operations, while the purpose of an external audit is to provide an independent assurance on the accuracy and fairness of the financial statements.
  • Relationship to the organization: Internal auditors are employees of the organization they are auditing, while external auditors are not. External auditors are usually hired by the organization to provide an independent assessment of the financial statements.
  • Scope: The scope of an internal audit is broader than that of an external audit. Internal audit covers financial, operational, and compliance-related activities of the organization. External audit is limited to the financial statements and their compliance with accounting standards and regulations.
  • Frequency: Internal audits are conducted on a regular basis, usually annually or biannually, while external audits are conducted once a year.
  • Reporting: Internal auditors report to the management of the organization, while external auditors report to the shareholders or stakeholders of the organization. The reports of internal auditors are not made public, while the reports of external auditors are usually published in the organization’s annual report.
  • Independence: Internal auditors may be part of the organization, which can create a potential conflict of interest. External auditors, on the other hand, are independent and have no stake in the organization.
What is the role of the internal auditor?

 

The internal auditor’s role is to evaluate an organization’s operations, including its risk management, internal control, and governance processes. The internal auditor provides recommendations for improving operations and mitigating risk.
What is the scope of internal audit?

 

The scope of internal audit can vary depending on the organization’s needs and objectives. It typically includes evaluating the effectiveness and efficiency of operations, identifying areas of risk, and making recommendations for improvement
What are the types of internal audit?

 

There are several types of internal audit, including financial audit, operational audit, compliance audit, and Information Technology (IT) audit.
How often should internal audit be performed?

 

The frequency of internal audit depends on the organization’s risk profile, size, and complexity. It is typically performed on an annual basis, but may be performed more frequently in high-risk areas.
What is the difference between internal audit and risk management?

 

Internal audit evaluates an organization’s risk management processes to ensure that they are operating effectively and efficiently. Risk management is the process of identifying, assessing, and managing risks to the organization’s objectives. While both functions are related, internal audit is focused on providing assurance on the effectiveness of risk management processes

FAQS: INVENTORY AND FIXED ASSETS AUDIT

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FAQs: LIMITED REVIEW

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FAQs: STATUTORY AUDIT

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FAQs: TAX AUDIT

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FAQs: FINANCIAL REPORTING

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FAQs: INTERNAL CONTROL SYSTEM

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FAQs: IND AS IMPLEMENTATION

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FAQs: GST Compliance

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FAQs: INCOME TAX

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FAQs: SPECIAL ECONOMIC ZONE

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FAQs: TRANSFER PRICING

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FAQs: Unit Of IFSC

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